STUDIO TERMS AND CONDITIONS

This agreement is made between the Client, whose name and contact information are listed above, and VINE & BRANCH STUDIO LLC, AKA V.BS.

All photographs will be shot in digital format. . 

Fees: A NON- refundable retainer of $300 plus tax portrait  is required prior to booking (in addition to travel costs of n/a). This fee includes:

-Pre-session consultation and photo shoot design

– Professional Hair and Makeup by expert stylists
 2 Hour full portrait session experience
-Multiple backdrops and lighting techniques
-Expert posing guidance from beginning to end
-Full retouching included
-In-person reveal & order session

This contract grants printing rights to the Clients for personal use only and shall not be submitted to contests reproduced for commercial use or authorize any reproductions by parties other than the photographer. Photos may not be altered or edited in any way other than by Irene Bibee Any alterations are a violation of the copyright.

Irene Bibee is not liable for print quality, cropping, or coloring of any photos not printed directly through my professional lab. Additional hours of photography are available for $100/hr, which is due to the lead photographer prior to the end of the session by either personal check or cash.

1. Retainer and payment. Upon your signature, VINE & BRANCH STUDIO LLC, AKA V.BS will reserve the time and date agreed upon, and will not make other reservations for that time and date. The full collection purchase price of $450 PLUS TAX + any agreed-upon additional travel fees (n/a) is due on signing this contract to the Photographer to perform the services specified herein.

Upon payment, the Photographer will reserve the time and date agreed upon by both parties exclusively for you. No services will be made until full payment is made. No photos shall be released until full payment is made. All payments are final.

2. Cancellation. Due to the nature of mini sessions, cancellations and no-shows will NOT be refunded. If the client requests to amend or cancel this agreement, the collection purchase shall be applied as a CREDIT toward the cost of another session. If Client cancels this agreement or fails to show, all payments made to Irene Bibee at VINE & BRANCH STUDIO LLC, AKA V.BS
shall be forfeited.

The client understands and agrees that the Photographer will not book other sessions or weddings during this time. In the event that the Client cancels the session or fails to attend the Session Date for any reason, the Photographer shall suffer losses that are difficult to ascertain. Collection purchase will NOT be refunded due to the client’s error.

3. Rescheduling/Late Arrivals. In the event that the Client requests to reschedule their session, the collection purchase shall be applied as a CREDIT toward the cost of another session. A $30 rescheduling fee will apply. Any Client that is late arriving at the session will have the remainder of the time allotted for the session.

4. Artistic Rights. The photographer retains the right of discretion in selecting the photographic materials released to the client.

5. Photographic Materials. All photographic materials, including but not limited to negatives, transparencies, proofs. and previews shall be the exclusive property of the Photographer. The Photographer shall make the gallery available through an online gallery website. This gallery shall be available to the Client within the session. When the online gallery is delivered, it shall remain open for days from the delivery date. If the Client requests to extend the time or reopen the gallery a $50 reopening fee shall apply. Be advised that RAW files may be destroyed at any time after the online gallery has closed.

6. Copyright and Reproductions. The Photographer shall own the copyright in all images created and shall have the exclusive right to make reproductions for, including but not limited to, marketing materials, portfolio entries, sample products, editorial submissions, and use, or for display within or on the Photographer’s website and/or studio. If the Photographer desires to make other uses, the Photographer shall not do so without first obtaining the written permission of the Client. It is understood that any duplication or alteration of original images is strictly prohibited {Copyright Law Title 17, Appendix V. Additional Provisions of the Digital Millennium Copyright Act 2005, Section 102} without the written permission of the Photographer.

7. Client’s Usage. The Client shall only use the prints, including digital files, in accordance with the permissions within this agreement. The Client’s prints are for personal use only and shall not be submitted to contests, reproduced for commercial use, or authorize any reproductions by parties other than the photographer. The Client must act in accordance with this release.

8. Social Media. The Client may share blog post links, Instagram posts, and Facebook albums through use of the share functions and dissemination of direct links, or in any other fashion the photographer provides. Client shall not copy, screenshot, or capture the photographs in any other fashion (ex. Saving or screenshotting on Facebook/Instagram). The client must credit/tag @vineandbranchstudio in any posts or shares of their own.

9. Capturing Desired Photographs. The Client(s) will be responsible for designating an Event Guide if desired. The role of the Event Guide is to identify people/objects of whom/which specific photographs are desired, as well as to make certain that these subjects are available when needed.

It is recommended that the client(s) develop a list of desired poses, and subjects (family and friends; items; etc.) and share this with the photographer 2 weeks before the session if desired. The Photographer will NOT be held accountable for not capturing desired photographs if there is no one to assist in identifying or gathering people/items/locations for the photograph(s). The parties agree to positive cooperation and communication for the best possible result within the definition of this assignment. Jordan Bibb is not responsible for key individuals’ failure to be present or to cooperate during photography session, neither for missed images due to details not revealed to Irene Bibee

10. Sole Photography. It is understood that Irene Bibee will act as the sole and exclusive photographer. Irene Bibee reserves the right to bring one assistant at their discretion.

11. Failure to Perform. If the Photographer is unable to perform this agreement due to illness, emergency, fire casualty, strike, unsafe environment, threat, the act of God, or causes beyond the control of the Photographer, the Photographer will not be held liable for missing scheduled session coverage. Photographers will arrive at the session to the best of their abilities. If coverage and photographic services cannot be fulfilled by Irene Bibee or a replacement chosen at the discretion of the Photographer, Photographer shall return the collection purchase price to the client and shall have no further liability.

Further, if the Photographer is unable to deliver photographic materials due to technological malfunctions, including but not limited to camera and processing, or otherwise lost or damaged without fault of the Photographer, liability shall be limited. The limit of liability shall not exceed the contract price stated herein. Irene Bibee
will not be held responsible for any ruined photographs due to any cause in or outside Irene Bibee’s control.

12. Substitute Photographer. The Photographer reserves the right to substitute with another photographer in the case of failure to perform as stated above. The substitute photographer is chosen at the discretion of the Photographer and does not constitute a breach of this agreement. The Photographer warrants the substitute photographer to be of comparable quality and professionalism.

13. Photographer’s Standard Price List. The charges in this agreement are based on the Photographer’s Standard Price List. Full Prices are listed pricing GUIDE
and have been shared with the client ahead of time. The password is VINEpricing2020
This price list is adjusted periodically and future orders shall be charged at the prices in effect at the time when the order is placed.

14. Limitation of Complaint. The client will have thirty days after gallery delivery to make Irene Bibee aware of any issue, discrepancy, technical problem or any other complaint regarding photos, their quality, and contents, or anything relating to session coverage. After this 30-day term has expired, Irene Bibee will no longer be liable to the client for any corrections, damages, refunds, re-edits, or re-shoots. Re-edits after this term may be made if deemed appropriate by Irene Bibee but the hourly fee of $100 for retouching will be billed with a minimum of one hour required.

All invoices must be paid fully to get your images. A separate payment agreement will be signed if you choose a payment plan. If an invoice is not paid and all efforts have been made to communicate with a client who wont communicate, we will consider your non communication lack of interest and non payment a breech of contract. Your photographs will be deleted from the proofing site and all account forwarded to archives. Any unpaid invoices will be fowarded to collections. 

15. Indemnification. The photographer shall be held harmless for any and all injury to the client during the course of the photography session and the immediately surrounding events.

16. Miscellany. This agreement incorporates the entire understanding of the parties. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement.

17. Placing Orders and  gallery archival protocol

I use a service to archive all my past work to keep it safe and wanted you to be aware of the $70 retrieval fee after 30 days if you have not placed an order charged by the company for any retrievals. Any images not ordered after 60 days are deleted completely and cannot be retrieved at any cost. All orders will be done in person unless otherwise stated or due to COVID restrictions.

18. COVID Waiver.

CLIENTS must disclose thier COVID status if they have been exposed. Temperatures will be taken prior to services and a mask must be worn at all times unless you are getting photographed. IF YOU HAVE A FEVER , BODY ACHES, HEADACHES , RUNNY NOSE  you will not be allowed any services until you see a doctor for the safety of the photographer,  all clients and babies.

To confirm your booking and acknowledge acceptance of this contract, please sign, date, and return with the collection purchase price to Irene Bibee. It is recommended you print a copy for your records.


VINE & BRANCH STUDIO INC, AKA V.BS.
3422 Stony Spring Circle
Louisville KY 40220
(502) 56917

Family & Women Portrait Studio | Louisville KY Studio